Website Privacy Policy

Timagenis Law Firm is referred to as “The Firm“, “we“, “us“, “our” and a “member of the Firm” has a corresponding meaning. We operate our website www.timagenislaw.com (the “Site“).

It is important to us that we protect the privacy of your personal information. In this Policy you will find more information on how we collect, process and store your personal data through the use of our website (including also any data you may provide us by using our contact form), what are your privacy rights and how the law protects you.

This policy is supplemental to our other policies (see Legal Disclaimer, Website Terms & Conditions, Cookie Policy, and Firm’s Data Protection Policy).

Contents

1. The Types of Information We Collect About You
2. How We Collect Your Personal Data
3. Legal Basis for Processing
4. Purposes of Processing and Use of Your Personal Information
5. Change of Purpose
6. Disclosure of Personal Information
7. Third Party Links
8. Your Legal Rights
9. Security
10. Data Retention and Storage of Your Information
11. International Transfers
12. Automated Processing
13. Cookies
14. Contact Details
15. Changes to this Policy & Your Duty to Inform us of Changes

1. The Types of Information we Collect About You

We may collect, process and store personal information about you when you use our Site or when you correspond with us (for example, by email, by using our contact form, or by applying to our firm in respect of job vacancies). Personal data, or personal information, means any information about an individual from which that person can be identified, excluding data where the identity has been removed (anonymous data). Personal information we collect may include:

• Identity Data: your title, first and maiden name, last name, your age, date of birth, your gender, and your marital status;
• Contact Data: address, telephone number and your email address;
• Usage Data: information regarding how you use our Site and services;
• Technical Data: internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the device you use to access this Site;
• Other Data: information in connection with communications you send us, for example to report a problem, recruitment queries and legal enquiries; and
• Aggregated Data: for statistical/demographical purposes. Aggregated data could be derived from your personal data but is not considered personal data in law as it does not directly or indirectly reveal your identity.

We do not collect any Special Categories of Personal Data about you (e.g. racial or ethnic origin, political opinions, religious or philosophical belief, trade union membership, genetic or biometric data, health, sex life or sexual orientation). Nor do we collect any information about criminal convictions and offences.

2. How we Collect your Personal data

We may collect personal information about you through:

• Direct interactions: when you provide us with your identity and contact data by either filling in forms or by corresponding with us;
• Automated Technologies or Interactions: when you interact with our website, automatically technical data is being collected by using cooking, server log, or other similar technologies; and
• Third parties or publicly available sources: including analytics providers such as Google (for technical data).

3. Legal basis for processing

We will only use your personal data when the law allows us to. Below you will find more information about the types of lawful basis that we rely on to process your personal information:

1. For the performance of contract to which you will be/are a party and in order to take steps at your request prior to you entering into those contracts;
2. For the purposes of legitimate interests pursued by us. Legitimate interest refers to our interest in conducting and managing our business so that we can provide you with the finest service as well as the most excellent and secure experience. We always bear in mind the potential impact on you and your rights before processing your personal data for our legitimate interest, and we do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by the law). More specifically, our processing of your personal data is necessary for the purposes of legitimate interests pursued by us, namely: (i) collecting user information to provide you with a safe, smooth, efficient and customised experience; (ii) to provide the services you have requested and to provide them efficiently; (iii) to ensure that the content on the Site is presented in the most effective manner for you and your device; (iv) to allow you to participate in any features on the Site when you choose to do so; and (v) for our own marketing and research;
3. For the compliance with a legal obligation that we are subject to.

4. Purposes of Processing and Use of your Personal Information

Below you will find more information regarding the purposes for which we may process your personal information together with the legal bases we rely on to do so and our legitimate interest:

5. Change of Purpose

We will only use your personal information for the purposes we have collected it, unless we reasonably consider that we need to use it for another purpose and that purpose is compatible with the original. Please contact us in case you wish to learn more about such change of purpose.

In case we need to process your personal information for an unrelated purpose, we will notify you and explain the lawful basis that we rely on to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the rules set out in Section 4 above, where it is required or permitted by law.

6. Disclosure of Personal Information

Except as expressly set out in this Privacy Policy we do not share, sell, or lease your personal information to any third parties for their marketing use.

We may disclose personal information for the purposes set out in the table above (see IV. Purposes of Processing and use of your Personal Information), to provide our services, respond to legal requirements, enforce our policies and protect our rights and property. Your personal information may also be shared with the members of the Firm, if this is necessary to provide you with our services, respond to your inquiries or for any other related purposes.

We may also provide third party service providers access to information where they support or provide services to us. We will ensure that if we share information with, or provide access to, third party service providers, any such disclosure or access is at all times in compliance with data protection legislation.

We may also share your personal information with:

• third parties who support our information technology or handle mailings or events on our behalf;
• law enforcement agencies, other governmental agencies or third parties if we are required by law to do so, or in other limited circumstances (for example if required by a court order or regulatory authority, or if we believe that such action is necessary to prevent fraud or cyber-crime or to protect the Site, our technology assets or the rights, property or personal safety of any person); and
• other business entities should we plan to merge with or be acquired by that business entity, or if we undergo a re-organisation with that entity.

7. Third Party Links

This Site may contain links to third party websites, plug-ins and applications. By clicking on those links or enabling those connections, these third parties might be enabled to collect or share your personal data. We do not control such websites, nor are we responsible for their privacy policies. We strongly encourage you to read the privacy policies before using any website.

8. Your Legal Rights

You have a number of rights concerning the way that we use your information. At any time, you have the right to:

• Request access (“Data Subject Access Request”) or a copy of any personal data we hold about you;
• Request rectification of the personal data we hold about you that you may consider as inaccurate or incomplete, though verification of such new data might be required;
• Request erasure of your personal data, if you consider that we do not have the right to hold it (the right to be forgotten). This enables you to request the deletion or removal of your personal data where you have successfully exercised your right to object to processing (see below), where we have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Please note that we may not always be able to comply with your request of erasure for specific legal reasons which will be communicated to you, if applicable, at the time of your request;
• Object to processing of your personal data particular purpose or to request that we stop using your information where you feel it impacts on your fundamental rights and freedoms;
• Request restriction of processing of your personal information in case you wish us to establish the data’s accuracy;
• Object to decisions being taken by automated means;
• Data Porting – where you have provided us with personal information and we use this information either on the basis of your consent or to perform a contract with you, you have the right to receive your personal information from us in a commonly used and machine readable format, and the right to require us to transmit your personal information to someone else if it is technically feasible; and
• Withdraw consent at any time where we are relying on consent to process your personal information.

Any request for access to or a copy of your personal data or to exercise any of your rights as set out above must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with applicable data protection legislation.

If you have any concerns about the way we are collecting or using your personal information, please contact us in the first instance. You also have the right to lodge a complaint with Greece’s supervisory authority for data protection matters – the Hellenic Data Protection Authority at http://www.dpa.gr/

9. Security

Although reasonable measures have been put in place to protect your personal information from unauthorised or inappropriate access or unlawful processing and from accidental loss, destruction or damage, the transmission of information via the internet is not completely secure and we cannot guarantee the security of your personal information transmitted to us or provided to us though the Site.

We have put in place procedures to deal with any suspected personal data breach and will notify you and the Hellenic Data Protection Authority of a breach as is required by the law.

10. Data Retention and Storage of your Information

Personal information that you submit may be sent to, and stored on, secure servers owned by or operated for us. If we collect personal information about you through the use of the Site we will only retain that information for as long as is reasonably necessary to fulfill the activity requested, or as may be required by law. We will delete or destroy it when it is no longer required.

11. International transfers

Your personal information may be transferred to, and stored at, a destination outside the European Economic Area (“EEA“) and may also be processed by staff operating outside the EEA who work for the Firm, or for one of our service providers.

When we, or our permitted third parties, transfer your information outside the European Economic Area, we or they will impose contractual obligations on the recipients of that data to protect your information to the standard required in the European Economic Area. We or they may also require the recipient to subscribe to international frameworks intended to enable secure data sharing. In the case of transfers by us, we may also transfer your information where: (i) the transfer is to a country deemed by the European Commission to provide adequate protection of your information; (ii) where you have consented to the transfer; or (iii) where such transfer is otherwise permissible under data protection legislation (for example where we are required to provide such information by law).

12. Automated processing

We do not carry out automated decision-making or profiling in relation to your personal information.

13. Cookies

We use cookies on this website. For more information, please see our Cookie Policy.

14. Contact Details

If you have any questions, concerns or complains about this Website Privacy Policy and the use of your information, please contact our privacy team using the details set out below.

E-mail: privacyteam@timagenislaw.com

Phone: + 30 210 422 0000

Address: 136, Notara Street & 10, Filellinon Street, 185 36 Piraeus, Greece

15. Changes to this Policy & your Duty to Inform us of Changes

Our privacy policy is under regular review, and we may amend this privacy policy at any time by posting the amended terms on the Site. All amended terms will automatically take effect immediately on posting. Please check this Privacy Policy periodically to inform yourself of any changes. If you do not accept the changes made to this Privacy Policy you should immediately stop using the Site.

As the accuracy of the personal information we hold is very important, please inform us if your personal information changes during your relationship with us.

Version: 19 October 2018